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The Essential Conference Planning Timeline template

By Jeffry Farman, director, CountryPlace Conference Centre

Suddenly, it’s your responsibility to plan and provide for the all-important business conference. And if you’re new to this you will want to know where to start? 

At Countryplace we have over 25 years of experience with meetings and conferences. Over 3000 events. We have the knowhow and expertise to work with you to make your event a success. We know the kinds of questions people ask:

  • How do you plan a successful conference?
  • How do you organize a conference?
  • How do you obtain a conference checklist?
  • Where do I get a conference planning timeline template?

To help you get started we have produced a simple, easy to follow conference planning timeline template.

Download our FREE conference planning timeline template to ensure you're organised and on-track for your next business event.

The key to a great event isn’t just about booking a great venue that’s available on the day you want and for the numbers you need. It’s about taking the time to get everything exactly right. Plan with your delegates in mind and make sure that everything’s driven by your key business objectives to achieve the best possible outcome.

So here are 5 quick tips you may want to consider.

  1. Start with identifying an objective for the event. Defining a clear objective is important so your meeting has direction and isn't a waste of time. Know what outcomes you are looking for. It can be helpful to have a clear vision for the event. Only set objectives and goals that can be measured.
  2. Consider the optimum environment for the event. Is the office appropriate or should this be an offsite meeting?
  3. Choose a venue with meetings experience and great staff. If you don’t know the venue, make sure you pay them a visit seeking assurance that they know how to add value to your event. Make sure the venue puts your delegates needs first. Our Conference Venue checklist may assist you.
  4. Set the agenda to add structure to your meeting. It will also do the same for your preparation, guiding you on the length of the meeting, who to invite and how much time is allocated for the discussion of each item.
  5. Provide for feedback from participants. Know what worked and what can be improved.


 conference planning timeline template